FAQS
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP),
Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
FAQS
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.