FAQS
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
Registration & Fee Waivers
1. Do I still need to register if I have received a registration fee waiver?
Yes. All participants, including those who have received a full or partial registration fee waiver, must complete the registration process through the online portal. The approved waiver will be applied to the registration as applicable.
2. Can I select Field Trips, Workshops, and the Congress Dinner during registration?
Yes. During the registration process, participants can select the available Field Trips, Workshops, and Congress Dinner. Any applicable charges for these additional selections can be paid during the same registration process.
3. Does a registration fee waiver also cover Field Trips, Workshops, and the Congress Dinner?
A registration fee waiver applies to the approved Congress registration fee. Additional paid activities, including Field Trips, Workshops, and the Congress Dinner, may still be chargeable and can be paid for during registration.
4. My approved waiver is not reflected in the amount shown. What should I do?
Please proceed through the registration/payment flow and check the final payable amount. If the approved waiver is still not reflected correctly, contact the INQUA Technical Support Team with your registered email ID and registration reference before completing the payment.
5. I have received a registration fee waiver. Does this also mean that my travel expenses are covered?
No. A registration fee waiver does not include travel expenses unless travel support has been specifically approved and communicated separately.
Registration & Fee Waivers
1. Do I still need to register if I have received a registration fee waiver?
Yes. All participants, including those who have received a full or partial registration fee waiver, must complete the registration process through the online portal. The approved waiver will be applied to the registration as applicable.
2. Can I select Field Trips, Workshops, and the Congress Dinner during registration?
Yes. During the registration process, participants can select the available Field Trips, Workshops, and Congress Dinner. Any applicable charges for these additional selections can be paid during the same registration process.
3. Does a registration fee waiver also cover Field Trips, Workshops, and the Congress Dinner?
A registration fee waiver applies to the approved Congress registration fee. Additional paid activities, including Field Trips, Workshops, and the Congress Dinner, may still be chargeable and can be paid for during registration.
4. My approved waiver is not reflected in the amount shown. What should I do?
Please proceed through the registration/payment flow and check the final payable amount. If the approved waiver is still not reflected correctly, contact the INQUA Technical Support Team with your registered email ID and registration reference before completing the payment.
5. I have received a registration fee waiver. Does this also mean that my travel expenses are covered?
No. A registration fee waiver does not include travel expenses unless travel support has been specifically approved and communicated separately.
Registration & Fee Waivers
1. Do I still need to register if I have received a registration fee waiver?
Yes. All participants, including those who have received a full or partial registration fee waiver, must complete the registration process through the online portal. The approved waiver will be applied to the registration as applicable.
2. Can I select Field Trips, Workshops, and the Congress Dinner during registration?
Yes. During the registration process, participants can select the available Field Trips, Workshops, and Congress Dinner. Any applicable charges for these additional selections can be paid during the same registration process.
3. Does a registration fee waiver also cover Field Trips, Workshops, and the Congress Dinner?
A registration fee waiver applies to the approved Congress registration fee. Additional paid activities, including Field Trips, Workshops, and the Congress Dinner, may still be chargeable and can be paid for during registration.
4. My approved waiver is not reflected in the amount shown. What should I do?
Please proceed through the registration/payment flow and check the final payable amount. If the approved waiver is still not reflected correctly, contact the INQUA Technical Support Team with your registered email ID and registration reference before completing the payment.
5. I have received a registration fee waiver. Does this also mean that my travel expenses are covered?
No. A registration fee waiver does not include travel expenses unless travel support has been specifically approved and communicated separately.
Payment & Bank Transfer
1. Can I pay the registration fee by bank transfer?
Yes. Payment by bank transfer can be facilitated. Participants using this option should follow the bank transfer instructions provided by the Congress team and quote their Proforma Invoice or registration reference while making the transfer.
2. What should I do after making a bank transfer?
After completing the bank transfer, please share the payment confirmation or transaction receipt with the INQUA team. Once the payment is received and verified, it will be updated against your registration.
3. How long does it take for a bank transfer payment to be verified?
Bank transfer payments require verification and may take approximately 7 business days to be confirmed and reflected against the registration.
4. Can my university or institution pay the registration fee on my behalf?
Yes. An institution or university may make the payment on behalf of a participant. Please ensure that the participant’s Proforma Invoice reference or registration reference is clearly mentioned so that the payment can be correctly mapped.
5. Can I use a corporate or institutional credit card for payment?
Yes, subject to the card issuer’s policies. For international transactions, please ensure that international/online transactions are enabled on the card.
6. My card payment is being declined. What should I do?
Please check with your card issuer that online and international transactions are enabled and that there are no transaction limits or restrictions. If the issue persists, contact the INQUA Technical Support Team with your registration reference and relevant payment details.
7. Can I make the payment in INR instead of EUR?
Where the registration/payment portal provides a currency selection, participants may select INR and proceed with the applicable INR payment flow.
8. My payment was successful but is not reflected in my registration. What should I do?
Please share your registration reference, transaction/payment reference, and payment confirmation with the INQUA Technical Support Team so that the transaction can be verified.
Payment & Bank Transfer
1. Can I pay the registration fee by bank transfer?
Yes. Payment by bank transfer can be facilitated. Participants using this option should follow the bank transfer instructions provided by the Congress team and quote their Proforma Invoice or registration reference while making the transfer.
2. What should I do after making a bank transfer?
After completing the bank transfer, please share the payment confirmation or transaction receipt with the INQUA team. Once the payment is received and verified, it will be updated against your registration.
3. How long does it take for a bank transfer payment to be verified?
Bank transfer payments require verification and may take approximately 7 business days to be confirmed and reflected against the registration.
4. Can my university or institution pay the registration fee on my behalf?
Yes. An institution or university may make the payment on behalf of a participant. Please ensure that the participant’s Proforma Invoice reference or registration reference is clearly mentioned so that the payment can be correctly mapped.
5. Can I use a corporate or institutional credit card for payment?
Yes, subject to the card issuer’s policies. For international transactions, please ensure that international/online transactions are enabled on the card.
6. My card payment is being declined. What should I do?
Please check with your card issuer that online and international transactions are enabled and that there are no transaction limits or restrictions. If the issue persists, contact the INQUA Technical Support Team with your registration reference and relevant payment details.
7. Can I make the payment in INR instead of EUR?
Where the registration/payment portal provides a currency selection, participants may select INR and proceed with the applicable INR payment flow.
8. My payment was successful but is not reflected in my registration. What should I do?
Please share your registration reference, transaction/payment reference, and payment confirmation with the INQUA Technical Support Team so that the transaction can be verified.
Invoice & Receipt
1. Where can I obtain my Proforma Invoice?
A Proforma Invoice is generated as part of the registration/payment process and can be used for institutional approval or payment processing requirements.
2. Can the invoice be issued in the name of my institution?
Please provide the required institutional billing information during the registration/payment process. If an invoice has already been generated and requires a correction, contact the INQUA Technical Support Team with the invoice reference and correct billing details.
3. My name or other information is incorrect on the Proforma Invoice or receipt. Can it be corrected?
Yes. Please share your registration reference, invoice reference, and the exact correction required with the INQUA Technical Support Team.
Invoice & Receipt
1. Where can I obtain my Proforma Invoice?
A Proforma Invoice is generated as part of the registration/payment process and can be used for institutional approval or payment processing requirements.
2. Can the invoice be issued in the name of my institution?
Please provide the required institutional billing information during the registration/payment process. If an invoice has already been generated and requires a correction, contact the INQUA Technical Support Team with the invoice reference and correct billing details.
3. My name or other information is incorrect on the Proforma Invoice or receipt. Can it be corrected?
Yes. Please share your registration reference, invoice reference, and the exact correction required with the INQUA Technical Support Team.
Abstracts & Presentations
1. My abstract has been accepted. Do I still need to register for the Congress?
Yes. Abstract acceptance and Congress registration are separate processes. Participants attending or presenting at the Congress must complete their registration.
2. Can I request a change from Poster to Oral presentation or from Oral to Poster?
Presentation-type change requests may be considered subject to programme availability and approval. Please share your Abstract ID and requested change with the Congress team.
3. Can the presenting author of an accepted abstract be changed?
Requests to change the presenting author should be submitted with the Abstract ID and details of the proposed presenting author. The request will be reviewed according to Congress requirements.
4. Can my abstract be moved to another scientific session?
Session change requests may be considered depending on programme requirements and approval by the relevant scientific/session team.
5. How many presentations can I give as first author?
A first author may have a maximum of two presentations, subject to the Congress guidelines.
6. How can I withdraw my abstract?
Please email the Congress team with your Abstract ID and clearly state that you wish to withdraw the abstract.
Abstracts & Presentations
1. My abstract has been accepted. Do I still need to register for the Congress?
Yes. Abstract acceptance and Congress registration are separate processes. Participants attending or presenting at the Congress must complete their registration.
2. Can I request a change from Poster to Oral presentation or from Oral to Poster?
Presentation-type change requests may be considered subject to programme availability and approval. Please share your Abstract ID and requested change with the Congress team.
3. Can the presenting author of an accepted abstract be changed?
Requests to change the presenting author should be submitted with the Abstract ID and details of the proposed presenting author. The request will be reviewed according to Congress requirements.
4. Can my abstract be moved to another scientific session?
Session change requests may be considered depending on programme requirements and approval by the relevant scientific/session team.
5. How many presentations can I give as first author?
A first author may have a maximum of two presentations, subject to the Congress guidelines.
6. How can I withdraw my abstract?
Please email the Congress team with your Abstract ID and clearly state that you wish to withdraw the abstract.
Visa & Travel Clarifications
1. Does MEA clearance mean that I do not need a visa to enter India?
No. MEA/conference clearance and an entry visa are separate requirements. International participants must obtain the appropriate visa required to travel to India.
2. Do the organizers apply for the visa on behalf of participants?
No. The organizers facilitate the applicable conference-related clearance and visa support documentation. Participants are responsible for submitting their visa application through the appropriate process in their respective country.
3. Should I apply for a tourist visa or a conference visa?
Participants attending the Congress should follow the official visa guidance communicated by the INQUA India 2027 organizers and the applicable Government of India requirements for their nationality.
4. Is a CV required for MEA/visa processing?
A CV may be required for participants from certain countries as part of the applicable clearance process. If required, the organizing team will contact the participant and request it.
5. Can I stay in India after the Congress?
Participants should ensure that their visa type and validity cover their complete intended stay in India. Any travel before or after the Congress must comply with the conditions of the visa issued to them.
Visa & Travel Clarifications
1. Does MEA clearance mean that I do not need a visa to enter India?
No. MEA/conference clearance and an entry visa are separate requirements. International participants must obtain the appropriate visa required to travel to India.
2. Do the organizers apply for the visa on behalf of participants?
No. The organizers facilitate the applicable conference-related clearance and visa support documentation. Participants are responsible for submitting their visa application through the appropriate process in their respective country.
3. Should I apply for a tourist visa or a conference visa?
Participants attending the Congress should follow the official visa guidance communicated by the INQUA India 2027 organizers and the applicable Government of India requirements for their nationality.
4. Is a CV required for MEA/visa processing?
A CV may be required for participants from certain countries as part of the applicable clearance process. If required, the organizing team will contact the participant and request it.
5. Can I stay in India after the Congress?
Participants should ensure that their visa type and validity cover their complete intended stay in India. Any travel before or after the Congress must comply with the conditions of the visa issued to them.
Field Trips, Workshops & Congress Dinner
1. Are Field Trips subject to availability?
Yes. Field Trips may have limited capacity, and participation is subject to availability at the time of selection/booking.
2. Is participation in Field Trips included in the Congress registration fee?
Where a Field Trip has an additional fee, the applicable amount will be displayed during registration and must be paid in addition to the Congress registration fee.
3. How can I register for a Workshop?
Available Workshops can be selected during the registration process. Participants should select the Workshop they wish to attend before completing registration/payment.
4. How can I book the Congress Dinner?
The Congress Dinner can be selected during the registration process. Any applicable charge will be added to the payable amount.
Field Trips, Workshops & Congress Dinner
1. Are Field Trips subject to availability?
Yes. Field Trips may have limited capacity, and participation is subject to availability at the time of selection/booking.
2. Is participation in Field Trips included in the Congress registration fee?
Where a Field Trip has an additional fee, the applicable amount will be displayed during registration and must be paid in addition to the Congress registration fee.
3. How can I register for a Workshop?
Available Workshops can be selected during the registration process. Participants should select the Workshop they wish to attend before completing registration/payment.
4. How can I book the Congress Dinner?
The Congress Dinner can be selected during the registration process. Any applicable charge will be added to the payable amount.
Group & Institutional Registration
1. Can an institution register or pay for multiple participants?
Yes. Participants may register individually through the portal, and group/institutional registration assistance may also be provided where applicable.
2. What information is required for team-assisted or group registration?
The organizing team may require participant information in the prescribed format, including personal details, contact information, registration details, and passport details/copies for international participants.
3. If an accompanying member is included in a group registration, what details are required?
The required personal and passport details of the accompanying member should also be provided along with the participant’s information.
Group & Institutional Registration
1. Can an institution register or pay for multiple participants?
Yes. Participants may register individually through the portal, and group/institutional registration assistance may also be provided where applicable.
2. What information is required for team-assisted or group registration?
The organizing team may require participant information in the prescribed format, including personal details, contact information, registration details, and passport details/copies for international participants.
3. If an accompanying member is included in a group registration, what details are required?
The required personal and passport details of the accompanying member should also be provided along with the participant’s information.
Additional Registration Support
1. I completed registration but forgot to select an additional activity. What should I do?
Please contact the INQUA Technical Support Team with your registration reference and the activity you wish to add. The team will guide you based on availability and the applicable registration process.
2. What information should I provide when contacting Technical Support about a payment or registration issue?
To help the team resolve the issue efficiently, please provide your full name, registered email ID, registration reference, Abstract ID (if applicable), invoice reference (for payment queries), and a screenshot or error message where relevant.
Additional Registration Support
1. I completed registration but forgot to select an additional activity. What should I do?
Please contact the INQUA Technical Support Team with your registration reference and the activity you wish to add. The team will guide you based on availability and the applicable registration process.
2. What information should I provide when contacting Technical Support about a payment or registration issue?
To help the team resolve the issue efficiently, please provide your full name, registered email ID, registration reference, Abstract ID (if applicable), invoice reference (for payment queries), and a screenshot or error message where relevant.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
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Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP), Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
Date & Venue :
28 January- 3 February 2027,
Indira Gandhi Pratishthan (IGP),
Lucknow, India
Site Navigation
Contact Us
Birbal Sahni Institute of Palaeosciences (BSIP)
53, University Road, Lucknow – 226007, Uttar Pradesh, India
Phone: +91-522-2742902 / +91-522-2742903
Email (Congress Secretariat): inqua.india@bsip.res.in
Email (Institute): director@bsip.res.in, registrar@bsip.res.in
© 2027 INQUA Congress India. All rights reserved.
FAQS
General Questions
1. When will official Visa Invitation Letters be issued?
Visa Invitation Letters will be issued after abstract approval. Process: Once your abstract is accepted, a Visa Information Form will become available in the abstract portal (via a dedicated button). Participants must complete the Visa Form. The request will be processed and sent to the Ministry of External Affairs (MEA), Government of India, for official signature and stamp. After authorization, the formal invitation letter will be emailed to the participant. We understand that visa processing in some countries may take 6–8 months, and we will ensure timelines are clearly communicated to minimize uncertainty.
2. What is required for Passport Upload?
Participants must upload: Front: Bio-data page (photo, name, passport number, etc.) Back: Reverse side of the bio-data page (not the outer cover, not the chip flap) A clear scanned copy or high-quality photograph is sufficient. No specific DPI is required, but the document must be clearly readable.
3. When will lodging and accommodation details be available?
Details of recommended hotels and accommodation options near the venue will be published shortly on the website to assist participants in planning travel and institutional approvals.
4. How can I contact the Congress Organizers?
For further queries, please write to: inquascience@gmail.com Our team will respond as promptly as possible.
Portal / Login Issues
1. Why am I getting “Request failed with status code 401” while submitting my details?
This error may occur due to a login/session issue, an already registered account, or duplicate information already existing in the system. Please log out of the portal and log in again using the email ID with which you originally registered/submitted your abstract. You may also try clearing your browser cache or using an incognito/private window. If the issue still continues, please contact the INQUA Technical Support Team with your registered email ID, screenshot of the error, and the details you are trying to update.
2. I am unable to edit some personal details in the portal. What should I do?
Some fields may not be editable from the participant side after registration or abstract submission. If you need to correct your name, middle name, country/region of citizenship, affiliation country, contact details, or any other locked field, please email the INQUA Technical Support Team with the correct details. The support team will update the information from the backend.
3. The portal is not working for me. What should I do?
Please try logging out and logging in again, clearing your browser cache, or using a different browser/incognito window. If the issue continues, please email the INQUA Technical Support Team with a screenshot of the issue/error message and the details you are trying to submit. The support team will assist and, if required, update the details from the backend.
4. My mobile number already exists in the system. What should I do?
Duplicate mobile numbers are not allowed in the system. If you receive an error related to mobile number duplication, please contact the INQUA Technical Support Team with your registered email ID and correct contact details for assistance.
5. The email shown in the portal is different from the email I am using. What should I do?
Please use the email ID with which you originally registered in the portal or submitted your abstract. If you are unsure which email ID is registered, contact the INQUA Technical Support Team and share your full name and any email IDs you may have used.
Passport, Personal Details & MEA/Visa Support
1. My name in the portal is different from my passport. Which name will be used for visa/MEA clearance?
For MEA clearance, visa processing, and visa support/invitation letters, the name must match the passport. If your portal name is different from your passport name, please share your registered email ID and the correct name exactly as shown on your passport. The support team will update/record it accordingly.
2. Which passport page should I upload?
Please upload a clear copy/photo of the passport information page where your name, passport number, photograph, nationality/citizenship, and expiry date are clearly visible. If your passport does not have a separate back page with relevant information, you may upload the same passport information page in both the “Front” and “Back” sections, if required by the portal.
3. My passport will expire before or close to the Congress dates. What should I do?
You may submit your current passport details for now if the passport is still valid. However, if your passport is due to expire before or near the Congress dates, it is advisable to renew it. Once your new passport is issued, please share/update the renewed passport details and upload a clear copy of the new passport in the portal or send it to the INQUA Technical Support Team.
4. I have applied for a new passport but have not received it yet. Can MEA clearance/visa support be processed later?
Yes. Please submit your current available details for now, if applicable. Once your new passport is issued, share the updated passport details and passport copy as soon as possible. The records will be updated accordingly for MEA clearance and visa support processing.
5. Why are passport details required so early?
Passport details are being collected for MEA clearance and visa support processing. This process needs to be initiated in advance so that the required visa support/invitation letters can be issued after clearance. Participants will still need to apply for their visa through the relevant visa process in their respective country.
6. I am only a co-author and will not attend the Congress in person. Do I need to submit passport/visa details?
No. If you are only a co-author and will not be attending the Congress in person, passport and visa-related details are not required from your side. The required details should be completed by the presenting author or the person attending the Congress in person.
7. I submitted passport details earlier during abstract submission. Do I need to submit them again?
If your passport details are already available and correctly submitted in the portal, no further action is required from your side. If any additional information, clarification, or updated document is needed, the INQUA Technical Support Team will contact you.
Accompanying Member
1. How should I add an accompanying person?
The accompanying person’s details should be added in the “Accompanying Member” section available on the participant’s personal page in the portal. Please enter the accompanying person’s details, including passport details, as required in the portal.
2. Does the accompanying person need a separate login?
No separate login is required for the accompanying person. The accompanying person’s details should be added under the participant’s personal page in the “Accompanying Member” section.
3. Is a personal photo required for the accompanying member?
No personal photograph is required. Only the passport copy/photo of the accompanying member is required for records, MEA clearance, and visa support processing.
4. Will adding an accompanying person make payment compulsory immediately?
No. Adding the accompanying person’s details at this stage is mainly required for MEA clearance and visa support processing. The applicable payment for the participant and accompanying member will be collected later through the payment process once the payment portal is active.
5. How will the visa process work for an accompanying person?
The accompanying person’s passport details will also be included for MEA clearance. After clearance is received, the required visa support/invitation letter can be issued, which may help during the visa application process. The participant/accompanying person will need to apply for the visa in their respective country as per the applicable process.
Financial Support
1. Is the Financial Support Application open?
Yes, the Financial Support Application is open. Eligible participants can log in to their portal and fill out the Financial Support Application form. Please ensure that the form is completed and submitted before the stated deadline.
2. Who is eligible to apply for Financial Support?
Financial Support is open to participants with accepted abstracts. Priority is given to lead conveners, early‑career researchers, students, and senior researchers who have an accepted abstract or are convening a session or field trip. You’ll receive email updates after applying; if you get delivery errors or an error code, contact the INQUA Technical Support Team.
3. I am unable to submit the Financial Support form. What should I do?
If you face any difficulty while submitting the Financial Support Application form, please contact the INQUA Technical Support Team with your registered email ID, Abstract ID, screenshot of the issue, and the required details/documents. The support team will check the issue and assist accordingly.
Registration & Fee Waivers
1. Do I still need to register if I have received a registration fee waiver?
Yes. All participants, including those who have received a full or partial registration fee waiver, must complete the registration process through the online portal. The approved waiver will be applied to the registration as applicable.
2. Can I select Field Trips, Workshops, and the Congress Dinner during registration?
Yes. During the registration process, participants can select the available Field Trips, Workshops, and Congress Dinner. Any applicable charges for these additional selections can be paid during the same registration process.
3. Does a registration fee waiver also cover Field Trips, Workshops, and the Congress Dinner?
A registration fee waiver applies to the approved Congress registration fee. Additional paid activities, including Field Trips, Workshops, and the Congress Dinner, may still be chargeable and can be paid for during registration.
4. My approved waiver is not reflected in the amount shown. What should I do?
Please proceed through the registration/payment flow and check the final payable amount. If the approved waiver is still not reflected correctly, contact the INQUA Technical Support Team with your registered email ID and registration reference before completing the payment.
5. I have received a registration fee waiver. Does this also mean that my travel expenses are covered?
No. A registration fee waiver does not include travel expenses unless travel support has been specifically approved and communicated separately.
Payment & Bank Transfer
1. Can I pay the registration fee by bank transfer?
Yes. Payment by bank transfer can be facilitated. Participants using this option should follow the bank transfer instructions provided by the Congress team and quote their Proforma Invoice or registration reference while making the transfer.
2. What should I do after making a bank transfer?
After completing the bank transfer, please share the payment confirmation or transaction receipt with the INQUA team. Once the payment is received and verified, it will be updated against your registration.
3. How long does it take for a bank transfer payment to be verified?
Bank transfer payments require verification and may take approximately 7 business days to be confirmed and reflected against the registration.
4. Can my university or institution pay the registration fee on my behalf?
Yes. An institution or university may make the payment on behalf of a participant. Please ensure that the participant’s Proforma Invoice reference or registration reference is clearly mentioned so that the payment can be correctly mapped.
5. Can I use a corporate or institutional credit card for payment?
Yes, subject to the card issuer’s policies. For international transactions, please ensure that international/online transactions are enabled on the card.
6. My card payment is being declined. What should I do?
Please check with your card issuer that online and international transactions are enabled and that there are no transaction limits or restrictions. If the issue persists, contact the INQUA Technical Support Team with your registration reference and relevant payment details.
7. Can I make the payment in INR instead of EUR?
Where the registration/payment portal provides a currency selection, participants may select INR and proceed with the applicable INR payment flow.
8. My payment was successful but is not reflected in my registration. What should I do?
Please share your registration reference, transaction/payment reference, and payment confirmation with the INQUA Technical Support Team so that the transaction can be verified.
Invoice & Receipt
1. Where can I obtain my Proforma Invoice?
A Proforma Invoice is generated as part of the registration/payment process and can be used for institutional approval or payment processing requirements.
2. Can the invoice be issued in the name of my institution?
Please provide the required institutional billing information during the registration/payment process. If an invoice has already been generated and requires a correction, contact the INQUA Technical Support Team with the invoice reference and correct billing details.
3. My name or other information is incorrect on the Proforma Invoice or receipt. Can it be corrected?
Yes. Please share your registration reference, invoice reference, and the exact correction required with the INQUA Technical Support Team.
Abstracts & Presentations
1. My abstract has been accepted. Do I still need to register for the Congress?
Yes. Abstract acceptance and Congress registration are separate processes. Participants attending or presenting at the Congress must complete their registration.
2. Can I request a change from Poster to Oral presentation or from Oral to Poster?
Presentation-type change requests may be considered subject to programme availability and approval. Please share your Abstract ID and requested change with the Congress team.
3. Can the presenting author of an accepted abstract be changed?
Requests to change the presenting author should be submitted with the Abstract ID and details of the proposed presenting author. The request will be reviewed according to Congress requirements.
4. Can my abstract be moved to another scientific session?
Session change requests may be considered depending on programme requirements and approval by the relevant scientific/session team.
5. How many presentations can I give as first author?
A first author may have a maximum of two presentations, subject to the Congress guidelines.
6. How can I withdraw my abstract?
Please email the Congress team with your Abstract ID and clearly state that you wish to withdraw the abstract.
Visa & Travel Clarifications
1. Does MEA clearance mean that I do not need a visa to enter India?
No. MEA/conference clearance and an entry visa are separate requirements. International participants must obtain the appropriate visa required to travel to India.
2. Do the organizers apply for the visa on behalf of participants?
No. The organizers facilitate the applicable conference-related clearance and visa support documentation. Participants are responsible for submitting their visa application through the appropriate process in their respective country.
3. Should I apply for a tourist visa or a conference visa?
Participants attending the Congress should follow the official visa guidance communicated by the INQUA India 2027 organizers and the applicable Government of India requirements for their nationality.
4. Is a CV required for MEA/visa processing?
A CV may be required for participants from certain countries as part of the applicable clearance process. If required, the organizing team will contact the participant and request it.
5. Can I stay in India after the Congress?
Participants should ensure that their visa type and validity cover their complete intended stay in India. Any travel before or after the Congress must comply with the conditions of the visa issued to them.
Field Trips, Workshops & Congress Dinner
1. Are Field Trips subject to availability?
Yes. Field Trips may have limited capacity, and participation is subject to availability at the time of selection/booking.
2. Is participation in Field Trips included in the Congress registration fee?
Where a Field Trip has an additional fee, the applicable amount will be displayed during registration and must be paid in addition to the Congress registration fee.
3. How can I register for a Workshop?
Available Workshops can be selected during the registration process. Participants should select the Workshop they wish to attend before completing registration/payment.
4. How can I book the Congress Dinner?
The Congress Dinner can be selected during the registration process. Any applicable charge will be added to the payable amount.
Group & Institutional Registration
1. Can an institution register or pay for multiple participants?
Yes. Participants may register individually through the portal, and group/institutional registration assistance may also be provided where applicable.
2. What information is required for team-assisted or group registration?
The organizing team may require participant information in the prescribed format, including personal details, contact information, registration details, and passport details/copies for international participants.
3. If an accompanying member is included in a group registration, what details are required?
The required personal and passport details of the accompanying member should also be provided along with the participant’s information.
Additional Registration Support
1. I completed registration but forgot to select an additional activity. What should I do?
Please contact the INQUA Technical Support Team with your registration reference and the activity you wish to add. The team will guide you based on availability and the applicable registration process.
2. What information should I provide when contacting Technical Support about a payment or registration issue?
To help the team resolve the issue efficiently, please provide your full name, registered email ID, registration reference, Abstract ID (if applicable), invoice reference (for payment queries), and a screenshot or error message where relevant.
For unresolved issues, participants should contact the INQUA Technical Support Team with their registered email ID, full name, Abstract ID (if applicable), screenshot of the issue/error message, and the details/documents they are trying to submit.